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Santiago Diaz
Santiago Diaz

PF Online Form 5A PDF: How to Fill and Submit it Online

What is PF Online Form 5A and Why You Need It

If you are an employer of an establishment registered under the Employees' Provident Fund and Miscellaneous Provisions Act, 1952, you need to file a return of ownership in Form 5A online. Form 5A is an internal document that contains the particulars of all the branches and departments of your establishment, as well as the owners, occupiers, directors, partners, managers or any other persons who have the ultimate control over its affairs. The purpose of filing Form 5A online is to provide updated and accurate information to the EPFO (Employees' Provident Fund Organisation), which ensures that your employees' PF details are properly captured in the PF database.

pf online form 5a pdf download

Filing Form 5A online has many benefits for both employers and employees. Some of them are:

  • It saves time and reduces paperwork, as you can fill and submit the form online using your approved digital signature certificate (DSC).

  • It helps in avoiding errors and discrepancies, as you can verify your data online against your PAN (Permanent Account Number) and other documents.

  • It facilitates faster processing and allotment of PF code numbers, as you can download the code allotment letter and Form 5A PDF file from the EPFO website or the employer portal.

  • It ensures compliance with the EPF Act and rules, as you can update your ownership details whenever there is any change in your establishment.

  • It benefits your employees, as they can access their PF accounts online using their UAN (Universal Account Number) and Aadhaar validated UAN.

In this article, we will guide you on how to fill PF online form 5A using the input data sheet and the instructions provided by EPFO. We will also show you how to download and submit PF online form 5A PDF file to the EPFO office.

How to Fill PF Online Form 5A

To fill PF online form 5A, you need to follow these steps:

  • Visit the EPFO website at and log in with your username and password.

  • Go to "Online Services" and select "Online Registration of Establishment (OLRE)" from the drop-down menu.

  • Enter your PAN in the page from where the application is opened and click on "Verify". The PAN will be verified against your name and address details online. If there is any mismatch, you need to correct it before proceeding further.

  • The application form will be displayed on the screen with your name and address details pre-filled. You need to fill in other details such as code number, existing address, phone number, fax number, e-mail id, web address, proof of address, date of set up, whether a factory or not, particulars of manager/occupier, primary business activity, ESIC registration number, ownership type and owner's details.

  • You can use the input data sheet provided by EPFO at to fill in the details correctly. The input data sheet contains the format and instructions for filling in the form 5A online.